FuelFlow AI — Where Store Operations Flow
Automated invoice processing, real-time POS intelligence, and overcharge recovery for gas stations, convenience stores & more. From email inbox to audit trail in seconds.
Platform Features
- Invoice Processing in Under 3 Seconds — AI-powered OCR reads supplier invoices, extracts every line item, and validates prices against terminal notices automatically.
- 30+ Analytics Views — Executive dashboards, financial reporting, pricing analysis, supplier comparisons, and operational metrics all in one place.
- Real-Time POS Dashboard (9 Tabs) — Live Verifone Commander integration with transaction monitoring, fuel sales, merchandise, payments, cash management, and exception tracking.
- Overcharge Recovery — Diamond matching algorithm detects pricing discrepancies between invoices, price notices, and contracts. Automatically flags overcharges for dispute.
- Wholesale Distribution — Manage contracts, issue invoices, track BOLs, collect payments, and generate EFT settlements for wholesale fuel operations.
- Store Operations — Daily sales tracking, cash payout management, deposit verification, payroll records, and bank reconciliation.
- Multi-Station Management — Manage all your gas stations from a single dashboard with per-station analytics and consolidated reporting.
- EFT Settlement Matching — Bidirectional auto-matching of EFT settlements to invoices by invoice number, order number, or amount with $0.50 tolerance.
How It Works
- Connect — Link your email, Verifone Commander POS, and supplier accounts.
- Automate — FuelFlow AI processes invoices, EFT settlements, and price notices automatically via n8n workflows.
- Analyze — 30+ analytics views surface pricing discrepancies, overcharges, and operational insights.
- Recover — Automated overcharge detection saves thousands in supplier overpayments.
Supported Suppliers
Gas Land, Alliance Energy, Mirabito, Global, and more. Custom parser support for any fuel supplier.
Contact
Visit fuelflow.ai/contact to get started. No setup fees, multi-station ready, cancel anytime.